Convocation 2023
Penang

Graduands have the option of confirming the attendance via:

1. Online Reply Form and payment. The registration is only processed once payment has been received OR
2. Payment can be done at Bursary, UOW Malaysia KDU Penang University College

 

The Graduation regalia comprises of:

• Diploma graduands (Black robe and hood)
• Degree graduand (Black robe, hood and mortar board)

Besides wearing the official graduation regalia, all graduands must be formally dressed.

Male graduands	Long sleeved collared shirt (preferably white) with a tie and dark coloured trousers. Formal shoes. A jacket/ blazer/ suit may be worn if desired.
Female graduands	Long sleeved blouse (preferably white) with long skirt or pants. Court shoes with reasonable heel height. Traditional wear may be worn if preferred.

 

Jeans, shorts, T-shirts, mini skirts, sports shoes and slippers are NOT allowed.

Hairstyles are to be kept neat and presentable. Ladies are advised to pin your hair away from your face to allow a clear view of your face when the photograph is taken. You are also required to bring along some small safety-pins to hold your hoods in place.

 

A. COLLECTION
Graduation gowns will be distributed to graduands on 17 November 2023 at UOW Malaysia KDU Penang University College (Refer to the Summary of Itinerary)

Please present your MOHE Graduate Tracer Study and UOW Malaysia KDU Penang Graduate Status Survey acknowledgement notification for collection of gowns. You are required to check all the items collected before leaving the collection counter. Any defects should be highlighted to the staff immediately.

B. RETURN
All graduation gowns, hoods and mortar boards must be returned to the University College immediately after the ceremony. Please ensure you have filled up the PHOTO CARD for stage photo package delivery and drop it into the box at designated counter upon returning the graduation attire.

A penalty fee will be imposed for soiled/damaged/lost of graduation attire.

Lost/Damaged Item	Penalty Fee
Gown	RM300.00
Mortar Board	RM80.00
Hood	RM50.00

 

Each graduands are entitled for two (2) guest invitation tickets. The guest invitation tickets will be given to graduands during rehearsal.

All guests are to proceed to SETIA SPICE CONVENTION CENTRE and present the guest invitation card to the guest reception desk at the entrance to the Ballroom.

GUESTS MUST BE SEATED BY 1.30 PM. after which the doors to the ballroom will be closed until after the procession. Late-comers will not be allowed into the hall when the procession is in progress or during speeches. Guests are advised to be punctual. Free-seating arrangements apply.

 

Please be informed that there will be a graduation rehearsal and briefing for all graduands on:

Date : 17 November 2023 (Friday)
Venue : Auditorium, 6th Floor, UOW Malaysia KDU Penang University College
Reporting Time : 8.30 am

Your punctual attendance is COMPULSORY as vital information and instructions concerning the graduation ceremony will be informed to you.

You will need to remain for the whole rehearsal session, which will take approximately 3 hours. Kindly make the necessary arrangements (transport, time-off from work etc.) to facilitate your participation in the graduation rehearsal.

1. All graduands will have to report their attendance and collect guest tickets, name slips and seat number from the registration counters (based on your respective schools) at UOW Malaysia KDU Penang University College.
2. All graduands attending the Ceremony will have to collect the Graduation gowns at UOW Malaysia KDU Penang University College after the rehearsal.

 

The Graduation Ceremony and proceedings of the ceremony is a formal and solemn function. In order to ensure the ceremony proceeds smoothly, you are required to observe the followings:

1. You are to report to the registration counters (based on your respective schools) to mark your attendance and to collect your name slip and seat number before proceeding to the changing room.
2. Graduands are to remain in the changing rooms until the cue is given by your respective School’s Academic Marshal(s) to adjourn to the Ballroom.
3. Once in the Ballroom, you are to remain seated and are not allowed to move around the hall nor leave without the permission of the Academic Marshals. Switching of seats is strictly prohibited except on the instructions of the staff-in-charge.
4. All handphones are to be switched off when you are in the Ballroom.

 

The University College has arranged for professional photographer to take photographs of all graduands when they receive their awards on stage.

As such, guests are not allowed to approach the stage area or block the aisle to take photographs or to record any part of the presentation of awards as this will obstruct the official photo taking / recording.

 

Graduands who wish to attend the Graduation Ceremony are required to complete the Online Reply Form by 15 October 2023 together with the applicable payment. For payment details, kindly refer Participation Fee page.