Invitation to graduates Please register by 3 November 2023. If there are any queries, please email to [email protected] REGISTRATION BRIEFING VIDEO Important Dates Ceremony Information Collection of Parchment Other Information Please take note of the following dates: 3 November 2023 (Saturday) Last day to register for the Convocation 16 & 17 November 2023 (Thursday & Friday) Collection of graduation attire 10am – 7pm, Outside Dato’ Teo Hang Sam Auditorium, Level 3A, UOW Malaysia, Glenmarie Campus. If you are unable to collect the graduation attire, you may appoint a representative to do so. Please fill up the Authorization form for the Collection of Graduation Attire. The representative would need to present the form (in softcopy or hardcopy) on the day of collection. There is no need to email the form to us. 18 November 2023 (Saturday) Morning Session School of Hospitality, Tourism & Culinary Arts School of Communication & Creative Arts School of Engineering Professional Accountancy Centre 7.00am – 8.00am Robing in respective Robing rooms 8.15am – 8.45am Admittance of Parents/ Guests into the Auditorium 9.00am – 12.00pm Convocation ceremony 12.00pm – 1.00pm Departmental Photo Session Afternoon Session School of Business School of Computing & Creative Media School of Law School of Nursing and Allied Health 12.30pm – 1.30pm Robing in respective Robing rooms 1.45pm – 2.15pm Admittance of Parents/ Guests into the Auditorium 2.30pm – 5.30pm Convocation ceremony 5.30pm – 6.30pm Departmental Photo Session 18 November 2023 (Saturday) & 20 November 2023 (Monday) Return of graduation attire (for cash refund) 18 November 2023 1pm – 6.30pm, respective Robing Rooms 20 November 2023 10am – 5pm, Student & Alumni Centre, UOW Malaysia, Glenmarie Campus 21 – 24 November 2023 (Tuesday – Friday) Collection of photos 10am – 7pm, Atrium, Level G, UOW Malaysia, Glenmarie Campus 22 – 24 November 2023 & 27 – 28 November 2023 Return of graduation attire (for extended robe rental) 10am – 5pm, Student & Alumni Centre, UOW Malaysia, Glenmarie Campus 15 December 2023 (Friday) LAST DAY to submit the Request for Refund (Convocation Deposit) to the Admissions & Bursary Department. The deposit will be FORFEITED if the Request for Refund (Convocation Deposit) form is not submitted by this date. 18 November 2023 (Saturday) Morning Session School of Hospitality, Tourism & Culinary Arts School of Communication & Creative Arts School of Engineering Professional Accountancy Centre 7.00am – 8.00am Robing in respective Robing rooms 8.15am – 8.45am Admittance of Parents/ Guests into the Auditorium 9.00am – 12.00pm Convocation ceremony 12.00pm – 1.00pm Departmental Photo Session Afternoon Session School of Business School of Computing & Creative Media School of Law School of Nursing and Allied Health 12.30pm – 1.30pm Robing in respective Robing rooms 1.45pm – 2.15pm Admittance of Parents/ Guests into the Auditorium 2.30pm – 5.30pm Convocation ceremony 5.30pm – 6.30pm Departmental Photo Session Admittance of Guests into the Ceremony Hall (Free Seating) Guests with guest tickets only will be allowed to enter the hall at the stipulated time. Note : Children below 12 years old are NOT allowed into the hall. Wheelchair-bound Guests Please inform us (email to [email protected]) if any of your guests are wheelchair bound. This will enable us to arrange appropriate seating for the guest. We would appreciate it if this can be done one week before the convocation ceremony. Graduand Dress Code Attire for graduands — formal Male graduands — Long sleeved collared shirt and long pants. Formal shoes. A jacket/ blazer/ suit may be worn if desired. Traditional wear may be worn if preferred. Female graduands — Long sleeved blouse with long skirt or pants. Dress may be worn if desired. The length of the dress should be longer than the graduation gown. Court shoes with reasonable heel height. Traditional wear may be worn if preferred. Note : Jeans, shorts, T-shirts, mini skirts, sports shoes, sandals and slippers are NOT allowed. UOW Malaysia reserves the right to refuse admittance to any graduand who is inappropriately dressed. Please come prepared with safety pins and/or hair pins (to secure the hood and/or mortar board). Assistance will be provided on how to put on the graduation gown, hood and/or mortar board. Bags Graduands are NOT to bring in any bags/ iPads/ tablets into the Convocation Hall during the Convocation ceremony. All bags/ iPads / tablets are to be kept in the robing rooms. Rules and Regulations to be observed During the Convocation ceremony Photography is strictly prohibited in the hall as there is a professional photographer to assist in taking photos. All mobile phones are to be switched off throughout the ceremony. Graduands are to remain seated in the graduand area during the ceremony except when called upon to receive their scroll. After the Convocation ceremony Graduands are to remain seated in the Convocation Hall until after the departmental photo session is taken. Graduands who attend the Convocation ceremony will be given the parchment during the ceremony itself. Those who do not attend the Convocation ceremony can collect their parchment from the Examination Department at the Glenmarie Campus from 27 November 2023 (Monday) onwards. Note: Proof of the completion of the Tracer Study is needed for the collection of the transcript and certificate. Therefore, even if you do not collect the documents in 2023, please complete the Tracer Study before 31 December 2023. Collection in person or by a representative will depend on the SOP by the Government. The collector has to abide by SOP and come at the appointment time. There are a few ways you can collect these documents. Collection in person Venue Examination Department at UOW Malaysia, Glenmarie Campus Time of collection Monday to Friday 10.30am – 12.30pm & 2.30pm – 5.00pm What to do before coming to campus Make an appointment by emailing to [email protected] Ensure you bring IC / passport Graduate Tracer Study Acknowledgement Form Collection by a Representative Fill up the form Collection of Transcript & Certificate by Representative. Click here to download the form. Venue Examination Department at UOW Malaysia, Glenmarie Campus Time of collection Monday to Friday 10.30am – 12.30pm & 2.30pm – 4.30pm What to do before coming to campus Make an appointment by emailing to [email protected] Ensure you bring IC / passport the authorised email conversation Graduate Tracer Study Acknowledgement Form Request for documents to be sent by courier Fill up the form Request for Transcript & Certificate to be couriered. Click here to download the form. Email the form to [email protected] Administrative charges for courier for local (Malaysian) address is RM30.00 For overseas, a quotation will be given based on the country. Refund of Deposit The refund of deposit can only be done using the Request for Refund (Convocation Deposit) Form. This form will be given on the day of collection of the graduation attire. Refund will be given in the following methods : Cash Collection at the Admissions & Bursary Dept. in UOW Malaysia, Glenmarie Campus on the following day & time: 18 November 2023 (1.00pm – 7.00pm) 20 November 2023 (10.00am – 5.00pm) Note: Graduands are required to present their IC / Passport and the completed Request for Refund (Convocation Deposit) form before the refund is processed. Please ensure that the refund form is duly signed by the authorized staff that collected the gown, hood and/or mortar board. No refund will be issued without the appropriate signature. Bank deposit Local graduands only The refund will be banked into your own account. Note: The deposit will be refunded only IF the graduation attire (gown, hood and/or mortar board) is returned in good condition on the required date. For refund by bank deposit or telegraphic transfer, submit the Request for Refund (Convocation Deposit) form when you return your graduation attire. Please be reminded that the last day to submit the form is on 15 December 2023 (Friday). Photography UOW Malaysia has appointed Foto Prime to be the official photographer. There will be photo studios set up for you to take photos after the Convocation ceremony. Please refer to the brochure for more photo packages. Note: The photo package included in the Participation Fee is inclusive of 1 piece 5R close-up Graduate studio photo (no editing)* . This photo is to be taken at the Foto Prime photo studio set up at Level 2 on the day of the Convocation. In the event that it is not taken on Convocation day, graduates can visit the Foto Prime Studio to get their studio photo taken. The validity of this arrangement will be valid for a month after the date of the Convocation (till 18 December 2023). Please contact Foto Prime directly via call (+6010 665 7226) to schedule an appointment. School Representatives For further enquiries about the Convocation, please email to [email protected] or contact the representatives of each School. Please refer below for details on the respective representatives. UOW Malaysia KDU University College School of Business Tracy Soon Yuen Ling [email protected] 03- 5565 0657 Deepa A/P Murugan [email protected] School of Communication & Creative Arts Jinet Ng Tze Ling [email protected] 03- 5565 0671 Nur Izzati binti Noorrazlan [email protected] 03-5565 0689 School of Computing & Creative Media Shirley Koh Kim Neo [email protected] 03-5565 0722 Felicia Ho Yen Ee [email protected] 03-5565 0746 School of Engineering Michael Lian [email protected] 03 – 5565 0541 School of Hospitality, Tourism & Culinary Arts Vivian Tan Kwee Cheng [email protected] 03-5565 0407 Azera Anak Ginat [email protected] 03-5565 0405 UOW Malaysia KDU College School of Law Meerah Deiwi a/p Raja Gopal [email protected] 03-5565 0792 Shazanah Sarwar Khan [email protected] 03-5565 0792 Professional Accountancy Centre (PAC) Tee Mei Fong [email protected] 018-8724 298 Kabigail John [email protected] 018-8724 298 UOW Malaysia College School of Nursing & Allied Health Jenefer Renee Jesurasu [email protected] 010-9425 883 Maheswaran a/l Ramalingam [email protected] 016-3836 501